Trust Account Ledger
Tentunit Template Library · Version 1.0 · [TEMPLATE — review before use]
Important: This is a general-purpose template provided for convenience under the Tentunit Templates Disclaimer & Jurisdiction Notice. It is not legal advice and is not state-specific unless expressly labeled. Landlord–tenant requirements (notice periods, day counts, service methods, disclosures) vary by jurisdiction and change over time. Verify against current local law — or consult a licensed attorney — before use. Complete every [BRACKETED FIELD] and delete instructions in italics before sending.
Account Holder: [LANDLORD / MANAGEMENT COMPANY NAME] Financial Institution: [BANK NAME] Account Name/Number (last 4): [ACCOUNT NAME] / ****[LAST 4 DIGITS] Ledger Period: [START DATE] to [END DATE] Maintained By: [NAME]
Segregation of Funds
Security deposits and other tenant funds must not be commingled with personal or operating funds where law requires separate trust/custodial accounts — many states (and most broker/property-manager licensing rules) require deposits to be held in a designated trust or custodial account, sometimes interest-bearing and sometimes with tenant disclosure of the bank name and account details. Verify your state’s requirements. Tentunit-collected deposits are held in a segregated custodial account automatically; use this ledger for deposits you hold directly or where your regulator requires your own record.
Ledger
Record every deposit in and disbursement out in date order. The running balance must equal the bank balance for this account after reconciling items. Reference the tenant and property for every entry so each tenant’s funds can be traced individually.
| Date | Tenant/Property | Description | Deposit In | Disbursement Out | Running Balance |
|---|---|---|---|---|---|
| [DATE] | [TENANT NAME] / [PROPERTY, UNIT] | Security deposit received — lease dated [DATE] | [AMOUNT] | [AMOUNT] | |
| [DATE] | [TENANT NAME] / [PROPERTY, UNIT] | Pet deposit received | [AMOUNT] | [AMOUNT] | |
| [DATE] | [TENANT NAME] / [PROPERTY, UNIT] | Interest credited (where required) | [AMOUNT] | [AMOUNT] | |
| [DATE] | [TENANT NAME] / [PROPERTY, UNIT] | Deposit refund issued — check no. [NUMBER] | [AMOUNT] | [AMOUNT] | |
| [DATE] | [TENANT NAME] / [PROPERTY, UNIT] | Lawful deduction transferred to operating account per closing statement dated [DATE] | [AMOUNT] | [AMOUNT] | |
| [DATE] | [TENANT NAME] / [PROPERTY, UNIT] | [DESCRIPTION] | [AMOUNT] | [AMOUNT] | [AMOUNT] |
| Period Totals | [BLANK] | [BLANK] | [BLANK] |
Per-Tenant Balances
At any point, the sum of individual tenant balances must equal the account’s running balance.
| Tenant | Property/Unit | Deposit Held | Notes |
|---|---|---|---|
| [TENANT NAME] | [PROPERTY, UNIT] | [AMOUNT] | |
| [TENANT NAME] | [PROPERTY, UNIT] | [AMOUNT] | |
| Total Held | [BLANK] | Must equal ledger running balance |
Monthly Reconciliation Sign-Off
| Item | Amount / Confirmation |
|---|---|
| Bank statement ending balance as of [DATE] | [AMOUNT] |
| Plus: deposits in transit | [AMOUNT] |
| Less: outstanding checks/disbursements | ([AMOUNT]) |
| Adjusted bank balance | [AMOUNT] |
| Ledger running balance | [AMOUNT] |
| Balances match (any difference explained below) | [ ] Yes [ ] No — [EXPLANATION] |
Reconciled by (signature): ______________________ Title: [TITLE] Date: [DATE]
Reviewed by (signature): ______________________ Title: [TITLE] Date: [DATE]
Provided by Tentunit — see the Templates Disclaimer & Jurisdiction Notice at help.tentunit.com/policies/templates-disclaimer.