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Cleaning Required Notice

✉️ Templates — Notices & Demand LettersTemplate2 min read

Tentunit Template Library · Version 1.0 · [TEMPLATE — review before use]

Important: This is a general-purpose template provided for convenience under the Tentunit Templates Disclaimer & Jurisdiction Notice. It is not legal advice and is not state-specific unless expressly labeled. Landlord–tenant requirements (notice periods, day counts, service methods, disclosures) vary by jurisdiction and change over time. Verify against current local law — or consult a licensed attorney — before use. Complete every [BRACKETED FIELD] and delete instructions in italics before sending.

[DATE]

[TENANT NAME] [PROPERTY ADDRESS] [UNIT NUMBER, IF ANY] [CITY, STATE ZIP]

RE: Notice of Cleaning and Housekeeping Required — [PROPERTY ADDRESS]

Dear [TENANT NAME],

Under Section [LEASE SECTION NUMBER] of your lease dated [LEASE DATE], you agreed to keep the premises in a clean, safe, and sanitary condition. Delete this line after use: quote or paraphrase the exact cleanliness/maintenance clause from the lease here so the tenant can locate it, e.g., “Tenant shall keep the premises clean and free of trash, and shall not permit conditions that attract pests.” This notice is to inform you that the unit is not currently being maintained as the lease requires.

Conditions observed — during the [INSPECTION / MAINTENANCE VISIT] on [DATE OF OBSERVATION], the following conditions were noted:

  • [SPECIFIC CONDITION 1, e.g., accumulated garbage bags on the balcony]
  • [SPECIFIC CONDITION 2, e.g., food waste and unwashed dishes attracting pests in the kitchen]
  • [SPECIFIC CONDITION 3, e.g., blocked hallway or exit creating a safety hazard]
  • [ADD OR REMOVE ITEMS AS NEEDED]

Delete before sending: be specific and factual. Describe what was seen, where, and when. Attach dated photos if available, and avoid characterizations of the tenant personally.

Required corrective actions — please complete the following:

  1. [CORRECTIVE ACTION 1, e.g., remove all trash and dispose of it in the designated bins]
  2. [CORRECTIVE ACTION 2, e.g., clean kitchen surfaces, floors, and appliances]
  3. [CORRECTIVE ACTION 3, e.g., clear all hallways, exits, and shared areas of stored items]
  4. [ADD OR REMOVE ITEMS AS NEEDED]

Re-inspection. A follow-up inspection is scheduled for [RE-INSPECTION DATE] between [START TIME] and [END TIME]. Separate notice of entry will be provided as required by law. All corrective actions listed above must be completed before that date.

Consequences. If the conditions are not corrected by the re-inspection date, we may pursue the remedies available under Section [LEASE SECTION NUMBER] of the lease and applicable law, which may include: arranging professional cleaning or pest treatment and charging the reasonable cost to you as permitted by the lease; issuing a formal notice to cure or quit; or, for continued non-compliance, termination of the tenancy in accordance with applicable law.

We would much rather resolve this cooperatively. If any of these conditions are related to a maintenance problem on our end (for example, a pest issue or plumbing leak), or if you need more time for a legitimate reason, please contact us right away at [PHONE NUMBER] or [EMAIL ADDRESS].

Sincerely,

[LANDLORD / AGENT NAME] [TITLE, e.g., Owner or Property Manager] [COMPANY NAME, IF ANY] [PHONE NUMBER] · [EMAIL ADDRESS] [MAILING ADDRESS]

Proof of Service (complete and retain a copy for your records)

I, [NAME OF PERSON SERVING NOTICE], served this notice on [DATE OF SERVICE] by:

  • Personal delivery to the tenant
  • Posting in a conspicuous place at the rental unit
  • Certified mail, return receipt requested, to the address above

Signature: _______________________________ Date: [DATE]

Provided by Tentunit — see the Templates Disclaimer & Jurisdiction Notice at help.tentunit.com/policies/templates-disclaimer.