Landlord Tenant Closing Statement · Tentunit Help Center

Tentunit Template Library · Version 1.0 · [TEMPLATE — review before use]

Important: This is a general-purpose template provided for convenience under the Tentunit Templates Disclaimer & Jurisdiction Notice. It is not legal advice and is not state-specific unless expressly labeled. Landlord–tenant requirements (notice periods, day counts, service methods, disclosures) vary by jurisdiction and change over time. Verify against current local law — or consult a licensed attorney — before use. Complete every [BRACKETED FIELD] and delete instructions in italics before sending.

Date: [DATE]

To: [TENANT NAME(S)] Forwarding Address: [TENANT FORWARDING ADDRESS]

RE: Security Deposit Closing Statement — [PROPERTY ADDRESS], Unit [UNIT NUMBER]

Tenancy Start Date: [DATE] · Move-Out Date: [DATE] · Lease End Date: [DATE]

Send this statement within your state’s deadline for returning deposits and itemizing deductions — deadlines vary widely (e.g., Indiana allows 45 calendar days; many states require 14–30 days). Missing the deadline or failing to itemize can forfeit the right to withhold any amount and may expose the landlord to statutory damages. Deductions must be limited to actual, documented amounts beyond normal wear and tear.

Deposit Held

Item	Amount
Security deposit received on [DATE]	[AMOUNT]
Other refundable deposits (pet, key, etc.): [DESCRIPTION]	[AMOUNT]
Interest accrued (where required by law)	[AMOUNT]
Total Deposit Held (A)	[AMOUNT]

Itemized Deductions

Description	Amount	Receipt/Doc Ref
Unpaid rent — [PERIOD]	[AMOUNT]	[LEDGER/INVOICE REF]
Unpaid utilities owed under lease — [UTILITY, PERIOD]	[AMOUNT]	[BILL REF]
Damage beyond normal wear and tear: [ITEM 1 — E.G., BROKEN DOOR, LOCATION]	[AMOUNT]	[INVOICE/PHOTO REF]
Damage beyond normal wear and tear: [ITEM 2]	[AMOUNT]	[INVOICE/PHOTO REF]
Damage beyond normal wear and tear: [ITEM 3]	[AMOUNT]	[INVOICE/PHOTO REF]
Cleaning to return unit to move-in condition (beyond normal wear)	[AMOUNT]	[INVOICE REF]
Unreturned keys/fobs — re-keying	[AMOUNT]	[INVOICE REF]
Other lawful charge: [DESCRIPTION]	[AMOUNT]	[DOC REF]
Total Deductions (B)	[AMOUNT]

Itemize each damage separately with supporting documentation. Do not charge for normal wear and tear (minor scuffs, faded paint, carpet wear from ordinary use). Prorate replacements for the remaining useful life of the item where required or customary.

Reconciliation

Calculation	Amount
Total Deposit Held (A)	[AMOUNT]
Less: Total Deductions (B)	([AMOUNT])
Refund Due to Tenant (if A − B is positive)	[AMOUNT]
Balance Owed by Tenant (if A − B is negative)	[AMOUNT]

Refund payment method: [CHECK NO. [NUMBER] ENCLOSED / ACH TO ACCOUNT ON FILE / OTHER: [METHOD]], issued on [DATE].

If a balance is owed, state the payment deadline and remittance instructions: Payment of [AMOUNT] is due by [DATE] to [PAYMENT ADDRESS / PORTAL].

Deadline note: This statement is provided within the [NUMBER OF DAYS REQUIRED IN YOUR JURISDICTION]-day period required by [STATE] law (e.g., Indiana: 45 calendar days after termination and delivery of possession, provided the tenant supplied a forwarding address).

Dispute rights: If you disagree with any deduction, you may respond in writing to the address below within [NUMBER OF DAYS, IF YOUR JURISDICTION SPECIFIES ONE] days, including any supporting documentation. Nothing in this statement waives either party’s rights or remedies under the lease or applicable law, including the right to pursue the matter in small claims court.

Landlord/Agent: [LANDLORD/AGENT NAME], [TITLE] Address: [LANDLORD MAILING ADDRESS] Phone/Email: [PHONE] / [EMAIL]

Signature: ______________________ Date: [DATE]

Proof of Service

Personal delivery to tenant on [DATE]
Mailed first-class/certified mail (No. [TRACKING NUMBER]) to forwarding address on [DATE]
Other method permitted by law: [METHOD], on [DATE]

Provided by Tentunit — see the Templates Disclaimer & Jurisdiction Notice at help.tentunit.com/policies/templates-disclaimer.