Maintenance Checklist
Tentunit Template Library · Version 1.0 · [TEMPLATE — review before use]
Important: This is a general-purpose template provided for convenience under the Tentunit Templates Disclaimer & Jurisdiction Notice. It is not legal advice and is not state-specific unless expressly labeled. Landlord–tenant requirements (notice periods, day counts, service methods, disclosures) vary by jurisdiction and change over time. Verify against current local law — or consult a licensed attorney — before use. Complete every [BRACKETED FIELD] and delete instructions in italics before sending.
Property Address: [PROPERTY ADDRESS] Unit(s): [UNIT NUMBER(S)] Prepared By: [NAME] Date: [DATE]
Use this checklist to track routine maintenance across the property. Update “Last Serviced” and “Next Due” after each service, and keep invoices or contractor reports with this record. Adjust frequencies to match your climate, equipment age, manufacturer recommendations, and any local code requirements. If entering an occupied unit, give the tenant advance notice as required in your jurisdiction — commonly 24–48 hours, but verify locally.
Maintenance Items
| Item | Frequency | Last Serviced | Next Due | Notes |
|---|---|---|---|---|
| HVAC filters replaced | Every [1–3] months | [DATE] | [DATE] | Filter size: [FILTER SIZE] |
| HVAC system professionally serviced | Annually (AC spring, furnace fall) | [DATE] | [DATE] | |
| Smoke detectors tested; batteries replaced | Test [MONTHLY/QUARTERLY]; batteries annually | [DATE] | [DATE] | Replace units per manufacturer life, typically 10 years |
| Carbon monoxide detectors tested | Test [MONTHLY/QUARTERLY]; batteries annually | [DATE] | [DATE] | Replace units typically every 5–7 years |
| Water heater flushed; anode rod checked; T&P valve tested | Annually | [DATE] | [DATE] | Set temperature to approx. 120°F to reduce scald risk |
| Gutters and downspouts cleaned | [Twice yearly / after leaf fall] | [DATE] | [DATE] | |
| Roof visual inspection (shingles, flashing, penetrations) | Annually and after major storms | [DATE] | [DATE] | |
| Plumbing leak check (under sinks, around toilets, supply lines, water meter) | Quarterly | [DATE] | [DATE] | |
| Caulking and grout inspected/renewed (tubs, showers, sinks, exterior penetrations) | Annually | [DATE] | [DATE] | |
| Appliances inspected (fridge coils, dishwasher filter, range, washer hoses) | Annually | [DATE] | [DATE] | Replace rubber washer hoses about every 5 years |
| Exterior paint and seals inspected (siding, trim, deck sealant, weatherstripping) | Annually | [DATE] | [DATE] | |
| Pest inspection (interior, exterior, attic, crawl space) | [Quarterly / Annually] | [DATE] | [DATE] | Termite inspection recommended annually in high-risk regions |
| Irrigation/sprinkler system checked (spring startup, fall blow-out where freezing occurs) | Twice yearly | [DATE] | [DATE] | |
| Dryer vents cleaned (full duct run, exterior hood) | Annually | [DATE] | [DATE] | Clogged dryer vents are a leading fire hazard |
| [OTHER ITEM — E.G., SUMP PUMP, WELL, SEPTIC, ELEVATOR] | [FREQUENCY] | [DATE] | [DATE] |
Issues Found / Follow-Up Needed
| Issue | Location | Priority | Assigned To | Target Date |
|---|---|---|---|---|
| [DESCRIPTION] | [LOCATION] | [HIGH/MEDIUM/LOW] | [NAME/VENDOR] | [DATE] |
| [DESCRIPTION] | [LOCATION] | [HIGH/MEDIUM/LOW] | [NAME/VENDOR] | [DATE] |
Keep completed copies of this checklist with your property records — a documented maintenance history supports insurance claims, habitability compliance, and resale value.
Inspected/updated by (signature): ______________________ Date: [DATE]
Provided by Tentunit — see the Templates Disclaimer & Jurisdiction Notice at help.tentunit.com/policies/templates-disclaimer.