Expenditure Budget vs Actual Report

Tentunit Template Library · Version 1.0 · [TEMPLATE — review before use]

Important: This is a general-purpose template provided for convenience under the Tentunit Templates Disclaimer & Jurisdiction Notice. It is not legal advice and is not state-specific unless expressly labeled. Landlord–tenant requirements (notice periods, day counts, service methods, disclosures) vary by jurisdiction and change over time. Verify against current local law — or consult a licensed attorney — before use. Complete every [BRACKETED FIELD] and delete instructions in italics before sending.

Property: [PROPERTY ADDRESS / PORTFOLIO NAME] Period: [MONTH/QUARTER/YEAR] — [START DATE] to [END DATE] Prepared By: [NAME] Date Prepared: [DATE]

Enter budgeted and actual amounts for the period. Variance = Actual − Budgeted; % = Variance ÷ Budgeted. For income, a positive variance is favorable; for expenses, a negative variance is favorable. Explain any variance beyond your threshold (commonly ±5–10%) in the notes section below. This is a management report, not a tax document — confirm tax treatment of items (e.g., capital expenditures) with your accountant.

Income

Operating Expenses

Net Operating Income & Capital

Variance Explanations

Explain each material variance: what happened, whether it is one-time or ongoing, and any corrective action or budget adjustment.

Additional notes: [NOTES ON OCCUPANCY, RENT CHANGES, UPCOMING EXPENSES, OR BUDGET REVISIONS]

Prepared by (signature): ______________________ Date: [DATE]

Reviewed by (owner signature): ______________________ Date: [DATE]

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