Preventative Maintenance Schedule
Tentunit Template Library · Version 1.0 · [TEMPLATE — review before use]
Important: This is a general-purpose template provided for convenience under the Tentunit Templates Disclaimer & Jurisdiction Notice. It is not legal advice and is not state-specific unless expressly labeled. Landlord–tenant requirements (notice periods, day counts, service methods, disclosures) vary by jurisdiction and change over time. Verify against current local law — or consult a licensed attorney — before use. Complete every [BRACKETED FIELD] and delete instructions in italics before sending.
Property Address: [PROPERTY ADDRESS] Year: [YEAR] Prepared By: [NAME]
Shift tasks to fit your climate (e.g., irrigation winterization only where freezing occurs) and your equipment’s manufacturer recommendations. Enter an estimated budget for each month; totals feed your operating budget and capital reserve planning.
Annual Calendar
| Month | Tasks | Budgeted Cost |
|---|---|---|
| January | Inspect for ice dams and pipe-freeze risk; test smoke/CO detectors; check water heater; review vendor contracts for the year | [BLANK] |
| February | Change HVAC filters; inspect caulking/grout in wet areas; check attic/crawl space for moisture or pests | [BLANK] |
| March | Spring: clean gutters and downspouts; roof visual inspection after winter; service sump pump before rains | [BLANK] |
| April | Spring: AC professional service before cooling season; irrigation/sprinkler startup and head check; exterior walk-around for winter damage | [BLANK] |
| May | Power-wash siding/decks as needed; inspect and re-seal deck/fence; window screens repaired; pest inspection | [BLANK] |
| June | Change HVAC filters; clean refrigerator coils; test GFCI outlets; check washer hoses and dishwasher connections | [BLANK] |
| July | Exterior paint/seal touch-ups; inspect driveway/walkway cracks; check weatherstripping and door sweeps | [BLANK] |
| August | Flush water heater; clean dryer vent full duct run; landscaping/tree trimming away from roof and lines | [BLANK] |
| September | Fall: furnace professional service before heating season; change HVAC filters; test smoke/CO detectors and replace batteries | [BLANK] |
| October | Fall: clean gutters after leaf fall; winterization — irrigation blow-out, exterior faucet covers, disconnect hoses | [BLANK] |
| November | Chimney/fireplace inspection (if applicable); check pipe insulation in unconditioned spaces; seal exterior gaps | [BLANK] |
| December | Interior walk-through (leaks, caulking, fixtures); year-end record review; plan next year’s capital items | [BLANK] |
| Annual Total | [BLANK] |
Quarterly Recurring
| Task | Q1 Done | Q2 Done | Q3 Done | Q4 Done | Budgeted Cost/Qtr |
|---|---|---|---|---|---|
| Plumbing leak check (under sinks, toilets, supply lines, water meter) | [ ] | [ ] | [ ] | [ ] | [BLANK] |
| Pest control service / inspection | [ ] | [ ] | [ ] | [ ] | [BLANK] |
| Test smoke and CO detectors | [ ] | [ ] | [ ] | [ ] | [BLANK] |
| Exterior walk-around (roofline, siding, foundation, drainage) | [ ] | [ ] | [ ] | [ ] | [BLANK] |
| Common-area safety check (lighting, railings, walkways) | [ ] | [ ] | [ ] | [ ] | [BLANK] |
Monthly Recurring
| Task | Notes | Budgeted Cost/Month |
|---|---|---|
| Change/inspect HVAC filters ([FILTER SIZE], every [1–3] months per filter type) | [BLANK] | |
| Run water and flush toilets in vacant units | [BLANK] | |
| Check exterior lighting and replace bulbs | [BLANK] | |
| Landscaping / lawn service (seasonal) | [BLANK] | |
| Review tenant maintenance requests for recurring patterns | [BLANK] |
Budgeting tip: many owners reserve roughly 1%–2% of property value per year (or a per-square-foot amount) for maintenance and capital reserves — adjust for property age and condition.
Reviewed by (signature): ______________________ Date: [DATE]
Provided by Tentunit — see the Templates Disclaimer & Jurisdiction Notice at help.tentunit.com/policies/templates-disclaimer.